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Recurring items in Assessment

How to enable recurring for Assessment, how system uses effective and cancellation date in Recurring budget

Updated over a week ago

If you have some recurring expenses for some items you can just setup their regularity, start date and end date and the system will count them as clear as possible!

Follow these steps:

1. Make sure that you have “Recurring ON” option enabled on you template:

Template -> Parts -> Assessment -> Columns -> Recurring ON

Template - Parts - Assessment - Columns - Recurring ON

2. Fill in the fields in the assessment:

  1. Month, Year, Budget - these are only for one-time budget

  2. Recurring - sum of recurring expenses

  3. Period - choose one of the available options (monthly, quarterly, yearly etc.)

  4. Qty - quantity (system will multiple the recurring expenses by the quantity)

  5. Effective - the start date, the budget will start from specified month / quarter
    (even when you choose 08/31 and monthly - the expenses starts in August).

  6. Cancellation - the month / quarter / year when expenses must stop.

If the date in the middle of period - the period will be excluded, but if it is the last day of the period - the period will be included:

  • cancellation date for monthly expenses 10/29: there will not be sum in October.

  • cancellation date for monthly expenses 10/31 : there will be sum in October.

3. Go to the Budget or Roadmap tab and see the result.

Here you can apply filters, group settings or even exclude Assessment or Assets items from roadmap or Budget.

For Roadmap system can add two types of "Unscheduled" sections:

  • On the top of the roadmap, under the "Year" group - for items with no year (doesn’t matter if the month was specified) and there is not enough data for recurring.

  • Inside the "Year" section, under the quarters - when we have a year, but no month and there is notenough data for recurring.

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